Legal Administrative Assistant – Insurance Defence

Vancouver, BC | Full-Time | In-Office | $60,000–$75,000

A well-established Vancouver law firm is seeking an experienced Legal Administrative Assistant to join its litigation team, supporting lawyers and legal professionals primarily in the area of Insurance Defence.

This is an excellent opportunity for a highly organized and detail-oriented legal professional with 3–5 years of insurance defence experience who is comfortable working in a fast-paced litigation environment and managing files from opening through closing.

The successful candidate will join a collaborative and experienced team in a professional, supportive workplace that values work-life balance and high-quality client service.

The Opportunity

The Legal Administrative Assistant will provide comprehensive administrative and litigation support to lawyers and paralegals.

You will play an important role in ensuring files are organized, deadlines are met, correspondence is handled efficiently, and lawyers are well supported throughout the litigation process.

Key Responsibilities

• Open, organize, maintain, and close litigation files.
• Maintain both electronic and physical filing systems.
• Review incoming correspondence and prepare responses as directed.
• Draft, format, proofread, and edit legal documents under the direction of lawyers and paralegals.
• Manage lawyer calendars and coordinate appointments, meetings, trials, examinations for discovery, and expert appointments.
• Assist with trial preparation and organization of trial materials.
• Prepare and update Lists of Documents as directed.
• Handle dictation and transcription.
• Enter and maintain lawyer time sheets accurately.
• Prepare and organize correspondence, pleadings, and other litigation documentation.
• Monitor deadlines and important litigation dates.
• Communicate professionally with clients, opposing counsel, experts, court staff, and other external parties.
• Provide general administrative support throughout the lifecycle of litigation files.
• Assist with other administrative and legal support duties as required.

Qualifications

• 3–5 years of relevant experience in Insurance Defence.
• Graduate of a recognized Legal Administrative Assistant program or equivalent education and experience.
• Strong knowledge of BC court rules and litigation procedures.
• Previous experience supporting lawyers in a litigation environment.
• Strong understanding of litigation file management and deadlines.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to prioritize multiple tasks and manage a high volume of work under strict deadlines.
• Excellent attention to detail and accuracy.
• Ability to work independently while also contributing effectively as part of a team.
• Strong initiative and problem-solving skills.
• Proficiency with Microsoft Office applications.
• Ability and willingness to learn new legal software and technology quickly.

Ideal Candidate

The ideal candidate is a confident and experienced Insurance Defence Legal Administrative Assistant who can take ownership of their responsibilities and provide reliable support to busy litigators.

You should be proactive, organized, detail-oriented, and comfortable working under pressure. Strong knowledge of BC litigation procedures and experience managing litigation files from opening to closing will be highly valued.

What the Firm Offers

• Competitive salary of $60,000–$75,000, based on experience.
• Full-time, permanent opportunity.
• Monday to Friday, 9:00 AM–5:00 PM schedule.
• Fully in-office position in Vancouver.
• Competitive benefits package.
• Supportive and collaborative work environment.
• Strong focus on work-life balance.
• Firm events and staff appreciation initiatives.
• Opportunity to work alongside an experienced litigation team.
• Professional and collegial workplace culture.

Position Details

Position: Legal Administrative Assistant – Insurance Defence
Location: Vancouver, British Columbia
Work Arrangement: In Office
Employment Type: Full-Time
Hours: Monday–Friday, 9:00 AM–5:00 PM
Experience: 3–5 years of Insurance Defence experience
Salary: $60,000–$75,000
Practice Area: Insurance Defence / Litigation

How to Apply

If you are an experienced Legal Administrative Assistant with a background in Insurance Defence and are looking for a stable opportunity within a supportive Vancouver litigation team, we would welcome the opportunity to speak with you.

Please submit your resume for confidential consideration.